TERMS AND CONDITIONS FOR UCT SHORT COURSES

These Terms and Conditions (Ts & Cs) apply to all UCT short courses and serve as a contract between the participant and UCT, relating to registration, payment and participation in the short course.

All UCT short courses are offered in terms of the UCT Policy on Short Courses, Continuing Professional, and Lifelong Learning. These Ts & Cs incorporate the provisions of the Policy to the extent that they apply to participants on UCT short courses.

Participant status

1. Short courses do not form part of the University’s formally accredited programmes.

2. While participants in short courses are not defined as students of the university they are provided with a student number.

3. University policies relating to students do not apply to short course participants, unless explicitly noted in these terms and conditions.

4. A UCT short course participant, would not by nature of this association, be regarded as a UCT alumnus.

Use of personal information and privacy notices

5. Information about how UCT uses personal information is set out in the university’s privacy notices.

Registration

6. To register for a UCT short course, participants may need to meet specific prerequisites before they can make a payment.

7. Registration will not be considered complete until payment is made in full, prior to the commencement of the UCT short course.

8. The participant confirms that all information supplied is correct at the time of application.

9. The submission of incorrect information may result in cancellation of registration and/or withholding of the certificate.

10. Any incorrect contact information submitted, which results in additional costs, will be for the cost of the participant.

11. The participant will be required to provide additional identification for this process, such as a national identity document. If UCT is not able to verify a participants identity, participation in the course may be suspended and/or the certificate for the course may be withheld.

Fees

12. Full payment of fees is required in advance to access the UCT short course.

13. Fees are due seven calendar days before the start of a course, unless otherwise arranged.

14. Failure to pay the required fees in full will result in the registration being cancelled.

Cancellation or changes

15. To cancel participation in a course, the participant must cancel in writing at least 7 calendar days before the start of the course, or the full course fee will be forfeited.

16. If there is a change in the scheduled course dates, all participants will be notified at least 7 calendar days before the original commencement date. Where possible, alternative dates or will be provided to accommodate participants.

Refunds

17. Refunds in full will be issued if a written notice of cancellation is received within seven calendar days of the course commencement date.

18. UCT reserves the right to cancel the course if insufficient registrations are received, in which case, the course fee will be refunded in full if already paid.

Participation

19. Once the short course begins, participants cannot be removed from the registration list, even if they do not attend.

20. Synchronous sessions in online courses may be recorded for the benefit of the participants and for quality-control purposes. This will only be done with the consent of participants.

Academic Integrity 

21. If assessed work shows evidence of academic misconduct, the participant will be invited to explain. If the response is deemed unsatisfactory, at the discretion of the course convenor, the work will not be accepted, no result will be recorded, no certificate will be issued, and no refund will be applicable.

Relationship to accredited courses and programmes

22. Short courses which have been successfully completed may, in some cases, be considered for recognition of prior achievement as part of a formal accredited programme. This is conditional upon the learning outcomes and assessment of the short course(s) being comparable to those of the designated credit bearing components(s) in the qualification.

23. Credit and/or exemption may be granted at the discretion of the convener of the qualification, the Head of Department and the Dean/Director as per paragraph 39 of the UCT Policy on Short Courses, Continuing Professional, and Lifelong Learning.

Certification

24. Participants who have complied with the requirements of the course and have paid the applicable course fees in full will be issued a certificate. Depending on the requirements of the course and the extent to which the course requirements have been met, the certificate award text may reflect as attended, participated or passed.

25. Certificates will be available in digital form by default and may be viewed online. Hardcopy certificates will be available on request at an additional cost. Digital certificates may be verified online by third parties at a cost.

Appeals and Disputes

26. Participants may request a one-time review of decisions related to assessment or certification by submitting a written appeal to the course coordinator. The review will be conducted by a designated faculty representative not involved in the original decision. The outcome of the review is final.

Agreement

By participating in the UCT short course the participant confirms that these Ts & Cs have been read and accepted.